716-789-2600

  716-699-4800

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Serving all your Real Estate needs in the Chautauqua and Ellicottville Areas

Community Associations

Team VP is the leading provider of professional community association management services in the Southern Tier. Team VP has been providing specialized management services to quality homeowners associations and condominiums since 1983.

Currently we serve the needs of 26 community associations and hundreds of individual property owners in Chautauqua Institution, around Chautauqua Lake and in the Ellicottville Region. Our team of professionals is equipped to provide the management expertise and resources your association deserves. Team VP provides full-service administrative / financial management packages, as well as limited service programs.

Through our affiliation with the Community Association Institute (CAI) we are able to consistently provide the very best services to each association we manage. Also, through CAI's credentialing programs and continuing education opportunities we are able to ensure the success, professionalism and strong ethical commitment of each of our staff members as we serve the associations that have chosen to affiliate with our firm. Our vast experience in this industry, along with our CAI background and earned designations, truly sets us apart as the top association management company in the region.

Team VP's Community Association Management Department can provide you with a multitude of services:

Administrative Management

  • Support the Association Board with the enforcement of the Association CC&R's Provisions, Policies, Rules and Regulations
  • Assist with architectural standards
  • Handle all association correspondence
  • Schedule, coordinate and attend board meetings & annual meetings
  • Preparation of the board packages to include: agenda, last meeting minutes, management report and complete financial reports. Board packages are delivered in advance of meeting dates.
  • Produce new homeowner packets
  • Assist in placing the proper association insurance coverage and assist with insurance claims
  • Interface with attorneys & CPAs
  • Document storage
  • Management to maintain a 24hr, seven days a week answering service and provide 24hr, seven days a week emergency service

Financial Services

  • Assessment billing including preparation and mailing of statements
  • Complete accounts receivable service
  • Complete accounts payable service
  • Financial Statements
  • Bank account reconciliation
  • Preparation of the annual budget
  • Production of Association reserve study with continual evaluation
  • Processing of Delinquencies
  • Meetings with the Association Board members as needed

Maintenance Management

  • Regularly inspect the site and monitor the performance of outside maintenance contractors
  • Supervise the work being performed, ensuring the quality and satisfactory completion in a timely manner
  • Regular and preventative maintenance planning, in close cooperation and consultation with the Board and the committees
  • Preparing work orders for the maintenance personnel and outside contractors
  • Preparing major projects specification sheets, obtaining bids, screening contractors as necessary
  • Providing advice to the Board of Directors and coordinating projects

In-House Housekeeping Services

  • Association common area cleaning of the "entry areas"
  • Pool house and pool furniture cleaning
  • Linen service
  • Private owner cleanings
  • Fall and Spring deep cleans
  • Rental turn-over and stay-over cleanings
  • Office cleaning

Team VP has developed relationships and connections with the area's best contractors (from accountants to window washers). We will help you find quality services at the best prices! Contacts include:

  • Accountants
  • Alarm Specialists
  • Appliance Dealers
  • Architects
  • Attorneys
  • Awning Contractors
  • Bankers / Mortgage Brokers
  • Blacktop / Paving / Seal Coating Contractors
  • Boat Repair / Marinas
  • Carpenters
  • Carpet & Upholstery Cleaners
  • Chimney Cleaners
  • Construction Material Suppliers
  • Dock, Pier and Boat Lift Contractors
  • Drain Cleaners
  • Electricians
  • Elevator Service
  • Emergency Disaster Cleanup Specialists
  • Engineers
  • Fencing Contractors
  • Flooring / Carpet Specialists
  • Furniture / Mattress Suppliers
  • General Contractors
  • Glass Replacement Companies
  • Gravel / Topsoil Suppliers
  • Gutter / Downspout Contractors
  • Handymen
  • Heating & Cooling Specialists
  • Insurance Specialists
  • Interior Decorators / Designers
  • Iron Workers / Sheet Metal Specialists
  • Landscapers
  • Lawn Irrigation Specialists
  • Lawn Treatment Companies
  • Locksmiths
  • Masons
  • Mold Detection and Remediation Specialists
  • Painters / Wallpaper Specialists
  • Pest Control Experts
  • Plumbers
  • Pressure Washing Contractors
  • Replacement Reserve Specialists
  • Roofers
  • Sewer and Septic Specialists
  • Siding Contractors
  • Sign Contractors
  • Snow Removal Contractors
  • Sprinkler Contractors
  • Surveyors
  • Swimming Pool Contractors
  • Trash / Garbage / Recycling Contractors
  • Tree Specialists / Arborists
  • Utility Providers
  • Water System Specialists
  • Well Drillers
  • Window Washers